Skip to main content

Class Question: How do I save files to my hard drive in Outlook 2007?

Saving your Outlook files to your hard drive has both advantages, and disadvantages. An advantage is that if you are using POP3, your e-mail will be there while you are offline. Another one is if your Exchange account is close to its size limit, you can move e-mail to your hard drive and free up space in your Exchange account.

The disadvantage of this is that you are now responsible for backing up your data. If your hard drive crashes, you lose that data.

We first need to create an Outlook Personal Folders File.
  1. Open Outlook.
  2. Click File --> Data File Management.
  3. Click the Data Files tab.
  4. Click Add.
  5. Select Outlook Personal Folders File (.pst) and click OK.
  6. Select the name of the file and where to store it.
  7. Click OK.
  8. Give the file a name. This is the name that will appear in Outlook.
  9. If you want to encrypt the file, also give it a password.
  10. In your Navigation pane, right mouse click your newly added personal folder and click New Folder.
  11. Give it a name.
  12. Under Folder Contains, select what this folder will hold. This is so Outlook knows how to display the data.
  13. Click OK.

You new folder is on your hard drive and ready to accept data.

Class: Information Worker: Outlook 2007 Power User*
Date: November 6, 2008
Location: Indiana State University
*The Information Worker series is available through LanTech Training in Indianapolis. Please visit their website for more information

Comments

Popular posts from this blog

Adding a Comment to a GPO with PowerShell

As I'm writing this article, I'm also writing a customization for a PowerShell course I'm teaching next week in Phoenix.  This customization deals with Group Policy and PowerShell.  For those of you who attend my classes may already know this, but I sit their and try to ask the questions to myself that others may ask as I present the material.  I finished up my customization a few hours ago and then I realized that I did not add in how to put a comment on a GPO.  This is a feature that many Group Policy Administrators may not be aware of. This past summer I attended a presentation at TechEd on Group Policy.  One organization in the crowd had over 5,000 Group Policies.  In an environment like that, the comment section can be priceless.  I always like to write in the comment section why I created the policy so I know its purpose next week after I've completed 50 other tasks and can't remember what I did 5 minutes ago. In the Group Policy module for PowerShell V3, th

Return duplicate values from a collection with PowerShell

If you have a collection of objects and you want to remove any duplicate items, it is fairly simple. # Create a collection with duplicate values $Set1 = 1 , 1 , 2 , 2 , 3 , 4 , 5 , 6 , 7 , 1 , 2   # Remove the duplicate values. $Set1 | Select-Object -Unique 1 2 3 4 5 6 7 What if you want only the duplicate values and nothing else? # Create a collection with duplicate values $Set1 = 1 , 1 , 2 , 2 , 3 , 4 , 5 , 6 , 7 , 1 , 2   #Create a second collection with duplicate values removed. $Set2 = $Set1 | Select-Object -Unique   # Return only the duplicate values. ( Compare-Object -ReferenceObject $Set2 -DifferenceObject $Set1 ) . InputObject | Select-Object – Unique 1 2 This works with objects as well as numbers.  The first command creates a collection with 2 duplicates of both 1 and 2.   The second command creates another collection with the duplicates filtered out.  The Compare-Object cmdlet will first find items that are diffe

How to list all the AD LDS instances on a server

AD LDS allows you to provide directory services to applications that are free of the confines of Active Directory.  To list all the AD LDS instances on a server, follow this procedure: Log into the server in question Open a command prompt. Type dsdbutil and press Enter Type List Instances and press Enter . You will receive a list of the instance name, both the LDAP and SSL port numbers, the location of the database, and its status.